14. Appendices

AAI

Accountable Authority Instructions

AAO

Administrative Arrangements Order

AAS

Australian Accounting Standards as issued by the AASB

AASB

Australian Accounting Standards Board

ABS

Australian Bureau of Statistics

ACSC

Australian Cyber Security Centre

ANAO

Australian National Audit Office

APS

Australian Public Service

APSC

Australian Public Service Commission

ASA

Auditing standards as issued by the AUASB

AUASB

Auditing and Assurance Standards Board

BPG

Financial Statements Better Practice Guide

Budget, the

The Australian Government budget

CBMS

Central Budget Management System

CFO

Chief Financial Officer

CFS

Consolidated Financial Statements

Charter of Budget Honesty

Charter of Budget Honesty Act 1998

Corporations Act

Corporations Act 2001

Entity

This BPG uses ‘entities’ to mean Commonwealth entities and Commonwealth companies as defined by the Public Governance, Performance and Accountability Act 2013 (PGPA Act).

Fraud Rule

Section 10 of the PGPA Rule

ICT

Information and communication technology

IFRS

International Financial Reporting Standards

FBO

Final Budget Outcome

Finance Minister

The Minister for Finance

FMIS

Financial Management Information System

FRR

Public Governance, Performance and Accountability (Financial Reporting) Rule 2015

GBE

Government Business Enterprise

GGS Monthly Financial Statements

The Australian Government general government sector Monthly Financial Statements

Australian GFS

Australian System of Government Finance Statistics Australia: Concepts, Sources and Methods 2015, issued by the Australian Bureau of Statistics

ISM

Australian Government Information Security Manual

JCPAA

Joint Committee of Public Accounts and Audit

MoG

Machinery of Government

PBS

Portfolio Budget Statements

PDF

Portable document format

PGPA Act

Public Governance, Performance and Accountability Act 2013

PGPA Rule

Public Governance, Performance and Accountability Rules 2014

PPE

Property, plant and equipment

PRIMA

Primary Reporting and Information Management Aid

PSPF

Protective Security Policy Framework

RMG

Resource Management Guide

SRP

Supplementary Reporting Pack

UPF

Uniform Presentation Framework

BPG Resources Map

This diagram sets out a suggested order and timing for the use of BPG resources.

1.4.1

Relevant legislation and standards

Details the main legislation, policies and guidelines relevant to the preparation of financial statements by public sector entities and a brief summary of each of these elements.

2.4.2

Example: Risk analysis for financial statements

This risk analysis process for financial statements can assist management to prioritise the resources allocated to the preparation of the financial statements.

3.7.4

Example: Risk framework for financial statements

This framework sets out the risk and assurance profile for the financial statements process for an entity.

3.7.4

Checklist: Machinery of Government restructures

A checklist considering a range of issues relating to the implementing MoG changes in relation to an entity’s financial statements.

3.8.3

Template: Lessons learned tracking sheet

This template assists in the tracking of lessons learned from previous years and implementing related proposed solutions.

4.2.6

Template: Financial statements schedule of activities, year-end project plan and high-level timetable

This template contains:

• a schedule of activities outlining those to be completed in the preparation process
• a detailed project plan outlining the activities to be completed in the preparation process, including the timeline and responsibility for the completion of each activity and its status
• a summary timetable setting out key financial reporting dates in a form that are easily consumable by key stakeholders.

4.2.6

Example: Internal consistency checks

This spreadsheet provides examples of the consistency checks that entities should consider including.

4.7.4

Example: Team and business area process guide

Example instructions for a team and business process.

5.1.5

Example: Materiality assessment paper

This paper is useful for documenting your entities decisions in regards to materiality.

7.2.9

Example: Risk assessment to bring items forward

This risk assessment demonstrates a risk that could be mitigated by inclusion in a hard or soft close.

7.3.4

Template: Adjustments schedule

This schedule allows an entity to keeps a record of all adjustments proposed/made and to enable the changes to be considered and actioned as a whole.

7.5.3

Template: Position Paper

This template provides a useful structure/guidance to assist in the development of an accounting position paper.

7.7.2

Checklist: Preparation and use of reporting packs

This checklist provides suggestions for instructions which may be contained in a reporting pack.

7.8.1

Template: Working Papers Cover Sheet and Lead Schedule

This template can be used to assist in providing a reference to all relevant documents that support each financial statements item or note. Also contains a template for lead schedules.

9.3.2

Example: Requirements for supporting documentation

The example documentation requirements outline the types of supporting evidence required for selected financial statements items.

9.3.2

Example: Form for business area certification

An example of a management sign-off.

9.4.4

Example: Financial statement assertions

An example of financial statement assertions, adapted from the Australian Auditing Standard ASA 315.

9.4.4

Checklist: CFO Assurance

A checklist considering a range of issues relating to the preparation of an entity’s financial statements and may assist the CFO in discharging his/her responsibilities.

9.4.4

Checklist: Financial statements team assurance processes for audit committee

This checklist is an example of what a Finance Area/CFO might provide to the Audit Committee to provide assurance in regards to the financial statements process.

9.5.1

Template: Chief Financial Officer's report

Template for the CFO’s report to the audit committee and accountable authority to provide assurance.

9.6.2

Template: Audit assistance package

Provides an example template that sets out details on an audit.

10.2.5

Template: Register of audit requests

Provides an example template for tracking audit requests.

10.2.5

Example: Audit protocols

Provides an example of a formal communication plan with the auditors.

10.2.5

Template: Register of audit issues

Provides an example template for tracking issues identified by both the entity and the auditor throughout the audit.

10.2.5

Template: Requesting advice from Finance

Template that sets out the key information to include in your request for advice from Finance.

13.1.2