RMGs are guidance documents. The purpose of an RMG is to support PGPA Act entities and companies in meeting the requirements of the PGPA framework. As guides, RMGs explain the legislation and policy requirements in plain English. RMGs support accountable authorities and officials to apply the intent of the framework. It is an official’s responsibility to ensure that Finance guidance is monitored regularly for updates, including changes in policy/requirements.
The policy came into effect 1 January 2020, introducing 5 day payment terms where Pan‑European Public Procurement On-Line (Peppol) compliant eInvoicing capability exists.
Audience
This guide is relevant to all non-corporate Commonwealth entities (NCEs). It is particularly relevant to Chief Financial Officers (CFOs) and their staff, and officials who are responsible for the NCEs internal controls and processes.
Corporate Commonwealth entities (CCEs) are encouraged to apply this policy.
Key points
This guide:
- outlines the Government’s policy on payment timeframes for invoices arising from procurement contracts that are subject to the Commonwealth Procurement Rules
- outlines the Government's policy on the use of payment cards for purchases of goods and services with a total contract value below $10,000
- uses terms as defined in the Commonwealth Procurement Rules
- uses GST inclusive values.
Objective
This policy facilitates timely payment to suppliers, assists with their cash flow, and reduces the cost of supplying to the Commonwealth.
As a general principle, NCEs are encouraged to implement efficient and timely receipting and payment practices to ensure that supplier payments are made as quickly as possible.
Resources
Related resources, including the Commonwealth Procurement Rules, and links to the following Tools and templates are located in the right hand menu.
- RMG-417 FAQs
- Additional Information on eInvoicing
- General Interest Charge (GIC) Rates
- Online Interest Calculator
