For more information on the first 72 hours of a MoG change, please refer to the First 72 Hours of the Machinery of Government Change Guide.
Tasks & actions
☐ Consolidate MoG change preparation materials and templates
☐ Consider appropriate governance structures and senior officials for the steering committee and its secretariat
☐ Identify and adjust current activities that may help or hinder MoG change processes
☐ Develop a joint communications strategy to inform employees of the key changes and provide regular updates
☐ Develop a consultation strategy for more directly affected employees
☐ Ensure that accounts and records (financial, human resources and information) are complete
☐ Consider resourcing and re-prioritisation of work for relevant and affected areas
☐ Confirm scope of functions being transferred with PM&C (may require advice from legal teams)
☐ Legal areas to prepare delegation instruments to ensure continuity of business *Receiving entity
☐ Ensure all necessary delegation instruments (financial and other) are updated to reflect the MoG changes
☐ Official appointment of the steering committee and the establishment of communication channels between the transferring and receiving entities (working group), as well as PM&C, Finance and APSC as required
☐ Establish and distribute contact lists for internal and external use
☐ Take a financial snapshot of all financial accounts and records to make a preliminary assessment of affected functions
☐ Take a snapshot of other records (including human resources records) to make a preliminary assessment of affected functions
☐ Undertake assessment of programs being transferred, determine expected timeframes and inform working group *Transferring entity
☐ Ensure that recruitment in transferring areas not finalised is ceased *Transferring entity
☐ Initial communications to employees on the MoG change and how it affects the entity
☐ Identify any immediate operational matters that need to be addressed
☐ Review the AAO (if applicable) and ensure all legislation associated with transferring functions is correctly recorded
☐ Assess legal impact of the MoG change, including the need for legislative amendments and a new/amended outcome statement
☐ Commence compilation of preliminary financial and other information to be provided to the receiving entity *Transferring entity
☐ Provision of preliminary information compiled to date *Transferring entity
☐ Contact Finance for advice on funding arrangements for a new entity (if applicable) *Portfolio department
☐ Commence due diligence process *Receiving entity
☐ Communications and consultation channel with employees are established
☐ Provision of remaining preliminary information *Transferring entity
