Definitions
| Accountable Authorities | Refer to PGPA Glossary. |
|---|---|
| Assigning a lease | An assignment is a transfer of the Lease (all of the Premises and all the Tenant's rights and obligations are transferred to an incoming entity). |
| Budget Process Operational Rules | Rules endorsed annually by Cabinet, which set out the major administrative and operational arrangements that underlie the management of the Budget process. |
| Capital Works | Capital works typically relating to the construction, refurbishment or repair of buildings or other structures. |
Commonwealth authority | As defined in Part II, section 6 of the Lands Acquisition Act 1989 (LAA). |
| Corporate Commonwealth Entities | Refer to PGPA Glossary. |
| Cost Benefit Analysis | A method of economic evaluation for projects, programs or policies that measures benefits and costs as far as possible in monetary terms. |
| Detailed Business Case | The detailed business case provides the Government with a comprehensive analysis of all viable options, risks and costs. |
| Embodied Emissions | All greenhouse gas emissions that are released as part of creating and making a product ready for use. |
| Entity/Entities | Refer to PGPA Glossary. |
| Expediency motion | Following the tabling of a report from the PWC in both Houses of Parliament, an expediency motion asks the members of the House of Representatives to consider the PWC’s report and resolve that is ‘expedient to carry out the work'. |
| Fit-out | The design and delivery of the interior partitioning, floor, ceiling, mechanical, electrical and environmental components to meet the requirements of the building’s occupants. This includes the customising and finishing of the base building (where base building is the raw floor space bounded by walls but not specifically adapted to the requirements of its occupants). |
| Greenhouse Gases | Greenhouse gases are gases in the atmosphere such as water vapour, carbon dioxide, methane and nitrous oxide that can absorb infrared radiation, trapping heat in the atmosphere. This greenhouse effect means that emissions of greenhouse gases due to human activity cause global warming. For more information, see the Intergovernmental Panel on Climate Change (IPCC). |
| Heads of compensation | Types of compensation available for compulsory acquisitions (see Part VII of the LAA). |
| Initial Business Case | The initial business case outlines the possible benefits and costs associated with the project to secure approval from the Government to proceed to the second stage approval process. |
| Landholder | A landholder is also an interest holder. The term 'interest' is defined in Part II, section 6 of the LAA. |
| Lease | A legal agreement made between the lessee and a lessor, which grants possession of a premises for a fixed period in exchange for the payment of rent. This includes any lease, crown lease, sublease, heads of agreement, exchange of letters, memorandum of understanding, contract, licence or other arrangement to which a non-corporate Commonwealth entity (NCE) may occupy part or all of a building that is not owned by the NCE, or where possession and use of property is transferred for a limited period in return for rent. It excludes arrangements to hire venues on a short-term basis. |
| Lease Endorsement | The process for Minister for Finance endorsement of leases for shop fronts and office accommodation of $30 million or more in Whole of Life Costs (over $100 million for NCEs under the Defence portfolio). |
| Lease Notification | The process whereby entities notify Finance of a proposed leasing decision that exceed $2 million and are less than $30 million (up to $100 million for NCEs under the Defence portfolio). |
| Leasing Strategy | The Whole of Government Leasing Strategy developed by the Strategic Property Adviser under the PSCP Arrangements. |
| Local Impact Assessment | An assessment undertaken in the lease endorsement process to consider an NCE’s potential move and how it might adversely affect a local economy, transport and logistics infrastructure and/or potentially give rise to adverse social and community effects. |
| Memorandum of Understanding | Refer to PGPA Glossary. |
| New Policy Proposal | As defined in the Budget Process Operational Rules. |
| Non-corporate Commonwealth Entities | Refer to PGPA Glossary. |
| Occupational Density Target | The Government’s occupational density target is 14m2 per occupied work-point. For an explanation on how Occupational Density is calculated please see the Australian Government Property Data Collection Manual. |
| Officials | Refer to PGPA Glossary. |
| Parliamentary Standing Committee on Public Works | The Parliamentary Standing Committee on Public Works (PWC) is constituted by the Public Works Committee Act 1969 (PWC Act). The Committee conducts inquiries into matters referred to it by the House of Representatives, the Senate or a Minister. |
| Property | Infrastructure, land or buildings owned or leased by an entity. |
| Property Management Plan (PMP) | A Property Management Plan is a compliant activity that NCEs must complete. |
| Property Services Coordinated Procurement (PSCP) Arrangements | Coordinated procurement arrangements for property services, including leasing services, property and facilities management services and ancillary services. The PSCP Arrangements are mandatory for NCEs. For more information, visit the Property Services Coordinated Procurement page on the Finance website. |
| Property Service Provider (PSP) | Property Service Providers are responsible for providing core leasing services and facilities management services to entities and additional services as negotiated. |
| Public Works | Refer to section 5AA of the PWC Act. |
| P50 / P80 | P50 and P80 refer to a confidence level regarding the probability of the cost not being exceeded. For more information, visit the Defining P50 and P80 Manual. |
| Real Property | Real property refers to interests in land and the structures on it. |
| Referral motion | Pursuant to section 18 of the PWC Act, for a public work costing above the relevant threshold, a referral motion in either House of the Parliament can be made, to refer the works to the PWC for inquiry and report. |
| Strategic Property Adviser | Provider appointed by Finance to develop and maintain the Whole of Government Leasing Strategy under the PSCP Arrangements. |
| Surrendering a lease | A reduction in size of premises to be leased by a Commonwealth entity prior to the commencement of the lease. This can include a whole or part of the premises. |
| Two Stage Capital Works Approval Process | The Two Stage Capital Works Approval Process provides a methodical approach to developing the scope and cost estimate associated with a project, reducing risk and increasing cost certainty. |
| Value for money | Refer to sections 4.1 - 4.6 of the Commonwealth Procurement Rules. |
| Work Package | Group of entities assigned to a PSP under a PSCP Deed. |
| Work-point | A desk, enclosed office or a counter where it would be reasonable to expect a person to carry out office work on an ongoing basis. This would apply to traditional, flexible or activity-based working fit-out arrangements. |
Acronyms
AGPR | Australian Government Property Register |
|---|---|
| BPORs | Budget Process Operational Rules |
| CCEs | Corporate Commonwealth entities |
| CFO | Chief Financial Officer |
| CMP | Capital Management Plan |
| CN | Contract Notice |
| CNL | Commonwealth National Lease |
| CPRs | Commonwealth Procurement Rules |
| DBC | Detailed Business Case |
| Defence | Department of Defence |
| Finance | Department of Finance |
| GHG | Greenhouse Gas |
| GST | Goods and Services Tax |
| IBC | Initial Business Case |
| LAA | Lands Acquisition Act 1989 |
| Leasing strategy | Whole of Government Leasing Strategy |
| MoU | Memorandum of Understanding |
| NCEs | Non-corporate Commonwealth entities |
| NPP | New Policy Proposal |
| PGPA Act | Public Governance, Performance and Accountability Act 2013 |
| PMP | Property Management Plan |
| POE | Property Operating Expenses |
| PSCP | Property Services Coordinated Procurement |
| PSP | Property Service Provider |
| PWC | Parliamentary Standing Committee on Public Works/Public Works Committee |
| PWC Act | Public Works Committee Act 1969 |
| RMG | Resource Management Guide |
| SA2 | Statistical Area level 2 |
| SPA | Strategic Property Adviser |
| WoLC | Whole-of-Life Costs |
